So you’ve heard the advice; “Top Tips for running more effective meetings”. They say that effective meetings are 90% talking and ninety percent listening. So, what are the top tips for running more effective meetings? How can you ensure your meetings run smoothly and involve all the people in the organisation? The following tips should give you a guide to making sure your meeting is a success.
First of all, be clear, concise, professional and relevant. Don’t try to jam too much information into the meeting or people will lose interest. If it’s obvious that the meeting is not relevant, then the meeting itself may end up not running or people may forget to turn up. Let people know upfront what the agenda of the meeting is Voltage Control.
Second, stick to the agenda. If there is a time commitment to the meeting, be sure to stick to the agenda. Don’t deviate from the agenda. If you are requested to make a presentation, then stick to the time allocated and deliver it on time. Attendance will reflect the work put in.
Third, make sure you are friendly. Most people are there to be entertained, so do keep the guests entertained. If the audience knows the speaker well, they will enjoy his/her speech. Keep the mood light and upbeat by asking questions and cracking jokes.
Fourth, find ways to incorporate interaction. If your meeting is for training purposes, ask questions about the person’s previous training experience and what kind of people they have worked with before. Do you think they will struggle with the pace? This will help the trainer to relate better to the participants.
Fifth, consider the reactions of the people present. It’s important to understand how they are feeling. Is there any hostility? Some attendees may have difficulty answering some questions because of their emotions. Others might be bored out of their skin. Be ready for that.
Sixth, remember to end on a good note. When the meeting is over, don’t end on a sour one. At the end of the meeting, thank the attendees for attending and offering input. Then, sign-up for next meetings. Not only will you increase the efficiency of your staff, but your clients as well.
These are just a few tips. But if you apply them, you will see an improvement in your meetings. They won’t be dull or tense. They will be productive and more enjoyable. And most importantly, they will help you make a more professional impression to your clients.
So, what are some of the top tips for conducting meetings? Just follow these three suggestions, and your meetings will run much more smoothly. When you conduct a meeting, people will actually look forward to it.
Also, be prepared. Attendees will appreciate it when you are prepared. So learn all you can about your topic, so you are knowledgeable. This is one of the top tips for running a meeting properly.
Finally, treat everyone with respect. Your meeting is not with other people; it is with your clients. So treat everyone with respect, and they will pay more attention to the topics at hand. And, they will feel like they can get something done from your meeting.
Your meeting is the first message you have to communicate in the day. You need to give it your best foot forward. When you give it the best foot forward, people will listen. And, they will buy from you. So, be sure to prepare well.
These are just a few of the top tips for running an effective meeting. Make sure to always give the attendees their needs (and theirs) in the first hour. If you do this, then your meeting will run efficiently. And, your clientele will come back for future meetings.